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School-level feature — managed within your school portal at yourschool.deandesk.com.

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Video walkthrough

This walkthrough uses the real DeanDesk interface with the fictional Northstar Academy demo school and a calm, AI-generated English voice. Payments and outside services are not connected in the demo.
Screenshots use fictional Northstar demo data. The Scheduling dashboard is where you manage your school’s shared calendars, the events on them, and the academic year. Bookable one-to-one sessions with staff — tutoring, consultations, office hours — are sold as Booking Session products instead; see Booking sessions.

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The Scheduling dashboard

Go to Admin Dashboard → Scheduling (in the Operations section). The page header shows how many calendars you have, and three tabs:
Academic Calendar embeds the same year and term tools as the standalone Calendar Management page. They are documented on the Academic calendar page.

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Calendar Types

Shared calendars group related events and can be published to your community or exported to external calendar apps. Click Create Calendar to add one:
  • Calendar Name — for example, Academic Calendar or Counselling Sessions.
  • Calendar Type — Public Calendar, Counselling, Class Calendar, Office Hours, Administrative, or Custom.
  • Color and Description.
Under Visibility & Settings: For calendars with export enabled, use Copy Export URL to get a subscription link for Google Calendar, Apple Calendar, or Outlook, or Download iCal for a one-time file. The Export Institution Calendar header button exports events across calendars for a date range you choose.
Northstar demo: Scheduling — Calendar Types

Northstar demo — Scheduling — Calendar Types

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Events

Open Events to create and manage school calendar events. Click Add Event in the header, then give the event a title, a calendar, dates and times, and an optional location and description. Use the calendar and event-type filters to narrow the list.
Northstar demo: Scheduling — Events

Northstar demo — Scheduling — Events

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Academic Calendar

Use Academic Calendar to manage academic years and terms without leaving Scheduling. See Academic calendar for the setup procedure.
Northstar demo: Scheduling — Academic Calendar

Northstar demo — Scheduling — Academic Calendar

Open full-size screenshot

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Where did bookings go?

Appointments with staff are no longer set up as availability schedules on this page. Each bookable session is now a Booking Session product with its own provider, weekly hours, and price, and customers pay for it at checkout. That means:
  • Admins create and edit availability under Finance → Products & Donations, and review confirmed sessions under Finance → Bookings.
  • Teachers see their own sessions at Profile → Manage Bookings.
  • Customers book at yourschool.deandesk.com/bookings and manage their sessions at My bookings.
  • Confirmed sessions still appear on the provider’s DeanDesk calendar and, when connected, their Google Calendar.
See Booking sessions for the full guide.

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Next steps

Academic calendar

Set up academic years, terms, and school-wide events.

Booking sessions

Sell bookable sessions with your staff.