School-level feature — managed within your school portal at
yourschool.deandesk.com.Product types
DeanDesk supports three product types. Choose the one that matches what you are selling.All prices use your school’s sales currency (USD, GBP, or EUR). The currency is chosen when the school is created and cannot be changed — individual products and prices do not carry their own currency.
Create a product
Go to Finance → Products and click Create Product. The dialog walks you through a four-step wizard — click any step in the stepper at the top to jump back to it.1
Choose a type
Pick the kind of product you are creating:
- Tuition — a recurring or one-time charge for enrolled students, optionally linked to a course
- Program — a publicly available program anyone can browse and purchase
- Donation Campaign — a fundraising campaign with a goal, deadline, and suggested amounts
2
Enter details
Fill in the product’s details:
- Name — what students and families see when purchasing (e.g., “Full-Time Tuition”, “Summer Camp Registration”)
- Description — a longer explanation of what the product includes. Descriptions support Markdown and render formatted on the public product page.
- Audience — choose Adults or children or Children only to restrict who the product applies to
- YouTube Video URL — paste a YouTube link to embed a video on the public product page
- Tags — comma-separated labels used for filtering and public catalog chips
- Images — add image URLs or upload up to 5 image files to display on the product page
- Benefits — a comma-separated list of what the product includes, displayed as bullet points on the public product page (e.g., “Access to all resources, Discussion and community features, Ongoing updates”)
3
Configure type-specific settings
The third step depends on the product type you chose:
- Tuition — Course & Access
- Program — Checkout Form
- Donation — Campaign
- Tuition Access — choose Anyone can select or Members only to restrict purchasing to users with an active membership
- Eligible Memberships (members-only products) — leave empty to allow any active membership, or pick one or more specific membership plans that gate purchase. Useful when only certain tiers (e.g. “Supporter Family”) should unlock a specific tuition rate.
- Course association — choose No course, Create new course, or Attach existing to link a course to the product. When a student purchases the product, they gain access to the linked course. You can also manage course associations later from the product details page.
4
Set pricing
Add one or more price rows. Each row has:
- Label — a name for this pricing option (e.g., “Monthly Plan”)
- Amount — the price, in your school’s currency
- Price Type — Recurring, One-time, or Free
The Pricing step is skipped for donation campaigns (donors choose their own amounts) and when editing an existing product — manage existing prices from the product details page instead.
Pricing plans
Every product needs at least one pricing plan that defines how much to charge and how often. A single product can have multiple pricing plans to give buyers flexibility.Add a pricing plan
1
Open the product
From Finance → Products, click on the product to open its details page.
2
Click Add Pricing Plan
In the Pricing Plans section, click Add Pricing Plan.
3
Configure the plan
- Plan Name — a label for this pricing option (e.g., “Monthly Plan”, “Annual Plan”, “One-Time Payment”)
- Amount — the price to charge, in your school’s currency (e.g., 25.00 for $25). Toggle the Free switch for free products.
- Billing Type — choose Recurring or One-time
4
Configure recurring billing (if applicable)
For recurring plans:
- Billing Interval — how often to charge: Daily, Weekly, Monthly, or Yearly
- Interval Count — the number of intervals between charges (e.g., set to 3 with Monthly for quarterly billing)
- Limited Billing — toggle this on to stop billing after a set number of payments. For example, “12 monthly payments” charges the student monthly for one year, then stops automatically.
- First Payment (limited-billing plans) — choose Charge when purchased to bill immediately, or Charge after one billing cycle to delay the first charge until one interval later. Delayed billing gives access now and starts paid billing one interval later. The cart shows “Starts after one billing cycle” and the order summary uses Due today instead of a single total.
5
Save
Click Save. The pricing plan is now available to buyers.
Example pricing configurations
Archive a pricing plan
To remove a pricing plan without deleting it, click the Archive button next to the plan. Archived plans are no longer available for new purchases, but existing subscriptions on that plan continue unaffected.Linking courses and programs
Products can be linked to courses and programs so that purchasing the product automatically grants access to the associated content.Manage course associations
From the product details page, click Manage Courses to:- Search and link existing courses — select courses that already exist in your school
- Create a new course — create a course directly from the product page with title, description, instructor, dates, enrollment code, term, capacity, and active status
- Remove a course — unlink a course from the product
Manage program associations
Click Manage Programs to link or unlink programs. The process is the same as courses — search existing programs or create a new one.Courses can be linked to Tuition products and to any other product type whose initial signup role is student. Program products can be linked to programs. Donation campaigns do not support course or program associations.
Linking rosters
Tuition products can also be associated with rosters. Linking a roster to a tuition product surfaces that product on the roster and lets the Roster Distribution canvas highlight which students are enrolled.1
Open the product
From Finance → Products, open a tuition product.
2
Open Manage Rosters
In the Associated Rosters section, click Manage Rosters.
3
Add or remove rosters
Use the picker to add rosters or click the remove icon next to a roster to detach it.
4
Save
Save. The association takes effect immediately and is visible on both the product detail page and the linked rosters.
Public product URLs
Every product has a public landing page at a URL based on its slug:
Slugs must be unique within the school. If you try to save a product with a slug already in use, you’ll see: That URL slug is already in use by another product. Slugs are auto-derived from the product name on creation; you can override the slug when editing.
Program browsing
On the public Products page, program tags appear as clickable chips — visitors click a chip to filter the catalog. When your school has three or more programs, a search box also appears automatically so visitors can search by name.Cart and checkout
Visitors and families can add products to a cart from the public Products page, product detail pages, and the program enrollment flow, then pay for everything in a single checkout.- Cart icon — when the cart has items, a cart icon with an item-count badge appears in the top bar. Clicking it opens a slide-out Your cart panel with quantity controls and a Checkout button.
- Family member assignment — for family accounts, each cart item can be assigned to a specific family member, so a parent can purchase for several children in one order.
- Order Summary — checkout breaks down the total into Due today, recurring amounts per billing interval, installment plans (including delayed first payments), named discount lines, fees, and a Total of all payments for finite plans.
- Confirmation email — after purchase, buyers receive a confirmation email with the same billing breakdown. This works for guest checkout too.
- Saved form answers — in-progress checkout form answers are saved locally, so buyers who leave and return don’t lose their responses.
Donation campaigns
Donation products include additional features for running fundraising campaigns.Donation page
Each donation product has a public donation page where supporters can:- Choose from preset donation amounts (the quick-select buttons you configured)
- Enter a custom amount
- Leave an optional message
- Choose to donate anonymously
- Set up a recurring donation on a schedule
Donation page appearance
Beyond the goal, deadline, preset amounts, and donor wall toggle, each campaign has appearance settings:- Donation Form Headline — the heading shown above the donation form. Use the
{campaignName}placeholder to insert the campaign name — the default is “Help Move Forward”. - Donation Form Intro Text — introductory text displayed with the donation form
- Donation button color — a hex color for the donate button
Donor wall
If enabled, the donation page displays a wall showing donor names, amounts, and messages. Anonymous donors appear as “Anonymous” on the wall.Viewing donations
From the product details page, the Donations section shows:- Total number of donations
- Total amount raised
- A paginated table of every donation with donor name, email, amount, message, anonymous status, recurring indicator, status, and date
Tags and sort order
Products can be organized with tags and a sort order value to control how they appear in lists and on the public Enroll-In-Program cards.
Set tags and sort order on the create/edit product form, or update them in bulk using the spreadsheet editor (below).
Reorder tuition products
For tuition products, the Products list has a Reorder action that opens a dialog for arranging tuition products. The order you set controls how tuition products appear to enrolling families.Editing and archiving products
- Edit — click the edit button on any product to update its name, description, type settings, metadata, images, tags, and sort order
- Archive — archiving a product deactivates it so it can no longer be purchased. Existing subscriptions and enrollments are not affected.
- Reactivate — archived products can be reactivated. You can optionally reactivate their pricing plans at the same time.
Bulk import
Use the Bulk Product Import dialog to create many products at once.1
Open Bulk Import
From Finance → Products, click Bulk Import.
2
Provide your rows
Upload a CSV or paste rows directly into the dialog. Each row represents a product with fields like name, description, type, access (anyone / members only), audience (adults+children / children only), tags, and sort order.
3
Review
DeanDesk parses your rows and shows a preview with type, access, audience, and tags surfaced for each product. Fix any rows that show validation errors.
4
Push to Stripe
Submit. DeanDesk creates the products in DeanDesk and pushes them to Stripe in both your test and live environments.
Bulk edit (spreadsheet editor)
For updating tags, sort order, type, access, or audience across many existing products at once, use the Bulk Edit spreadsheet editor.1
Open Bulk Edit
From Finance → Products, click Bulk Edit.
2
Edit cells
The editor loads your existing products into a spreadsheet grid. Edit cells inline — only changed cells are highlighted.
3
Save changes
Submit. Only the rows you edited are sent to DeanDesk; untouched products are left alone.
Product list
The Finance → Products page shows all your products in a table with:Filters and search
The product list supports:- Search by product name
- Filter by type — Tuition, Program, or Donation
- Sort by Active — surface active products first (or last) so you can quickly find what’s available for purchase