School-level feature — managed within your school portal at
yourschool.deandesk.com.Navigate to reports
From your Admin Dashboard, select Reports in the left sidebar, then choose Students to access student-specific reports.Available student reports
Student attendance
Track attendance patterns across your institution or within a specific course.- View attendance by student, course, or date range
- Identify absent rates and flag students who fall below a threshold
- Drill into individual records to see which sessions a student missed
- Export attendance for a specific course or for your entire institution
Grades and academic standing
Review student performance across all courses in one place.- View current grades and weighted averages per student
- Filter by course, term, or grade range
- Identify students at risk of failing based on their current standing
- Compare grade distributions across courses or instructors
Transcript generation
Create official transcripts for individual students.1
Open the Transcript report
Go to Reports → Students → Transcript Generation.
2
Select a student
Search by student name or ID to pull up their record.
3
Choose the date range
Select the academic term or custom date range to include on the transcript.
4
Generate and export
Click Generate Transcript. Download the result as a PDF.
Transcripts pull from your gradebook data. Make sure all grades are finalized before generating official transcripts for students or for external use.
Enrollment reports
Track enrollment counts and history across your courses and programs.- View total enrollment per course and per term
- See historical enrollment trends over time
- Filter by course, instructor, term, or student status (active, withdrawn, completed)
- Export a full enrollment roster for a course or program
Generate and export a report
The steps below apply to all student report types.1
Select the report category
Go to Admin Dashboard → Reports → Students and click the report you want to generate (Attendance, Grades, Transcript, or Enrollment).
2
Apply filters
Use the filter panel to narrow results by course, instructor, student group, term, or other available criteria.
3
Set a date range
Enter a Start Date and End Date to define the reporting period.
4
Generate the report
Click Generate Report. DeanDesk processes the data and displays the results in the table below.
5
Export
Click Export and choose your format:
Report templates
The Templates tab of the Reports dashboard is where you design reusable, school-branded formats for academic reports. When you generate a report — or set up a recurring schedule — you pick one of these templates. Each template card shows its name, description, font, paper size, and how many fields it includes. Click Create template to build a new one, or Customize on an existing card to edit it. Deleting a template does not affect reports already generated with it.The template designer
Creating or customizing a template opens a full-screen designer with editing controls on the left and a live document preview on the right — changes appear in the preview immediately. The controls are organized into four tabs:- Content
- Letterhead
- Type & color
- Layout
- Template details — the template’s name (required) and description.
- Report fields — checkboxes for the student information that appears: Courses, Grades, GPA, Attendance, Assignments, Instructor, Enrollment dates, Enrollment status, Numerical score, Grade comments, Term, Course description, and Disciplinary records.
- Section labels — rename the report title and the course, attendance, comments, and disciplinary section headings to match your school’s terminology.
- Footer — set custom footer text, and choose whether to show the official/draft status and page numbers.
Report access levels
Every generated student report has an access level that controls who can see it. You choose it at generation time under Who can access these reports?:
You can change a report’s access level at any time after generation — open the report from the History tab and switch between Student & family access and Internal · admins only. Reports in the History tab carry an Admins only or Student access badge so you can tell them apart at a glance.
Emailing reports
Approving a report no longer notifies students or families automatically. Emailing is a separate, explicit step:1
Open the History tab
Go to the History tab of the Reports dashboard.
2
Email one report or many
Click the mail icon (Email report) on a report’s row, or select multiple reports and use the bulk Email action. Emailing is available for Official reports with Student access.
3
DeanDesk delivers the report
Adult students receive the report themselves. For a child, the report is emailed to the child’s parents.
Recurring report schedules
The Schedules tab on the Reports dashboard lets you generate and email fresh official reports automatically each week or month.1
Create a schedule
In the Schedules tab, click New schedule.
2
Name it and pick a template
Enter a schedule name and choose the report template each run should use.
3
Set the cadence
Choose a Frequency of Weekly (pick a day of the week) or Monthly (pick a day of the month, 1–28), then set the time of day the run should start, in your school’s timezone.
4
Scope the students (optional)
Under Dynamic student and academic scope, filter by academic year, term, course, roster, or enrollment status (All, Active, Completed, or Withdrawn). Filters are resolved fresh on every run, so students who newly match are included automatically.
Scheduled reports do not require approval. Each run uses the latest matching students and academic data, then emails the reports automatically. Reports created by a schedule are tagged Scheduled in the History tab, so you can distinguish them from manually generated reports.
Using reports for compliance and audits
Student reports can support external audits, accreditation reviews, and regulatory reporting.- Attendance records serve as documentation for institutions required to track attendance by law or accreditation standards.
- Transcripts provide official academic records for students applying to other institutions.
- Enrollment reports verify headcount and program participation for government or grant reporting.
Sharing reports with parents or students
For official student reports, use the Email report action described in Emailing reports above — adult students receive their own copy, and a child’s report goes to their parents. Reports with Student access also appear on the student’s Transcript page automatically. To share any other report export:- Export the report as a PDF.
- Email the PDF to the parent or student — for example as an attachment from the Communications Hub.