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Student reports give you a complete picture of how your students are performing, attending, and progressing across your institution. All student reports are generated from your Admin Dashboard and can be exported in multiple formats. From your Admin Dashboard, select Reports in the left sidebar, then choose Students to access student-specific reports.

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Available student reports

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Student attendance

Track attendance patterns across your institution or within a specific course.
  • View attendance by student, course, or date range
  • Identify absent rates and flag students who fall below a threshold
  • Drill into individual records to see which sessions a student missed
  • Export attendance for a specific course or for your entire institution
Set a minimum attendance threshold in your course settings. DeanDesk will automatically flag students who fall below it in the attendance report.

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Grades and academic standing

Review student performance across all courses in one place.
  • View current grades and weighted averages per student
  • Filter by course, term, or grade range
  • Identify students at risk of failing based on their current standing
  • Compare grade distributions across courses or instructors

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Transcript generation

Create official transcripts for individual students.
1

Open the Transcript report

Go to Reports → Students → Transcript Generation.
2

Select a student

Search by student name or ID to pull up their record.
3

Choose the date range

Select the academic term or custom date range to include on the transcript.
4

Generate and export

Click Generate Transcript. Download the result as a PDF.
Transcripts pull from your gradebook data. Make sure all grades are finalized before generating official transcripts for students or for external use.

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Enrollment reports

Track enrollment counts and history across your courses and programs.
  • View total enrollment per course and per term
  • See historical enrollment trends over time
  • Filter by course, instructor, term, or student status (active, withdrawn, completed)
  • Export a full enrollment roster for a course or program

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Generate and export a report

The steps below apply to all student report types.
1

Select the report category

Go to Admin Dashboard → Reports → Students and click the report you want to generate (Attendance, Grades, Transcript, or Enrollment).
2

Apply filters

Use the filter panel to narrow results by course, instructor, student group, term, or other available criteria.
3

Set a date range

Enter a Start Date and End Date to define the reporting period.
4

Generate the report

Click Generate Report. DeanDesk processes the data and displays the results in the table below.
5

Export

Click Export and choose your format:
FormatBest for
PDFSharing with parents, students, or auditors
Excel (.xlsx)Further analysis or custom formatting
CSVImporting into other systems

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Using reports for compliance and audits

Student reports can support external audits, accreditation reviews, and regulatory reporting.
  • Attendance records serve as documentation for institutions required to track attendance by law or accreditation standards.
  • Transcripts provide official academic records for students applying to other institutions.
  • Enrollment reports verify headcount and program participation for government or grant reporting.
Export and archive reports at the end of each term. Retaining historical exports gives you a consistent audit trail even if data is updated later.

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Sharing reports with parents or students

DeanDesk does not currently send reports directly from the Reports page. To share a report:
  1. Export the report as a PDF.
  2. Send the PDF to the parent or student via Direct Message or email.
For transcripts specifically, students with access to their own student portal can request a transcript download from their profile page.