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School-level feature — managed within your school portal at yourschool.deandesk.com.
Every school has a file library — a searchable catalog of the files uploaded to your school, with author, tag, and category metadata. It lives at yourschool.deandesk.com/files (there’s no sidebar entry — open the URL directly or share it as a link). A companion video library of tutorial videos lives at yourschool.deandesk.com/tutorials.

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Browse and search files

The Files page shows a search sidebar on the left and a results table on the right. On smaller screens the sidebar becomes a drawer — use the arrow toggle in the top-left corner to open and close it.

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Search filters

Click Search to apply the filters, or Clear All to reset. Filters are reflected in the page URL, so a filtered view can be bookmarked or shared.

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The results table

Each file row shows the File Name, Author, Upload Date, and its Tags & Categories as chips. Clicking a tag or category chip adds it to the active filters — a quick way to pivot to related files. Under Actions:
  • The download icon downloads the file. Downloading requires a logged-in account — visitors see a Members Only prompt asking them to sign up or log in.
  • The delete icon (admins only) removes the file after a confirmation dialog.

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Who sees what

File visibility is controlled per file: Browsing and searching the library is open to everyone (including logged-out visitors), but downloads always require an account.

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Uploading files and metadata

Files enter the library through the Upload file dialog, which appears wherever you attach files in DeanDesk — most commonly when creating course materials, but also on assignments and events. Drop a file (or click to browse), then fill in the Optional details: Good tags and categories are what make the library useful — they power the chip-based filtering on the Files page.

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Files and course materials

Course materials and the file library share the same storage. When you create a course material of type File (see Course materials), the uploaded file is stored in the school’s file library, and the material references it. That means:
  • A file uploaded as a course material also appears in the library (subject to its visibility setting).
  • Deleting a file from the library breaks any material that references it — prefer editing or removing the material instead.
Files synced by the DeanDesk Sync desktop app follow the same path: they become course materials backed by library files.

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Video library

The video library at yourschool.deandesk.com/tutorials shows your school’s tutorial videos in a grid with auto-generated thumbnails. Anyone can browse it; it lists videos that are public and in the Tutorial category.

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Upload a video (admins)

1

Open the video library

Go to /tutorials. Admins see an + Upload Video button.
2

Fill in the details

Choose the Video File (MP4, MOV, AVI, WMV, or WebM) and enter a Video Title. Optionally add a Description, Author, comma-separated Tags and Categories, and set the Visibility.
3

Upload

Start the upload and wait for the progress bar to finish. DeanDesk automatically generates a thumbnail from the video.
New videos default to private visibility. To appear on the Tutorials page, a video must be set to public and include Tutorial in its categories.
Admins can edit a video’s details or delete it from the edit dialog on the video card or player.