> ## Documentation Index > Fetch the complete documentation index at: https://docs.deandesk.com/llms.txt > Use this file to discover all available pages before exploring further. # Forms > Build custom forms, assign them to users, and review submissions with the Form Manager. **School-level feature** — managed within your school portal at `yourschool.deandesk.com`. The Form Manager is your school's form builder. Use it to create questionnaires, permission slips, health forms, surveys of record, and any other paperwork your school collects — then attach the forms to your admissions process, assign them directly to specific users, or share them by link. **Admissions forms** are built here in the Form Manager but attached to your application process in the **Onboarding Policy Manager** (Required Forms tab). See [Admissions](/sis/admissions) for that flow. This page covers the form builder itself and assigning forms outside admissions. ## Build a form Go to **Admin Dashboard → Form Manager** (in the **Operations** section). Click **Create Form**. Give the form a **Form Title**, and optionally a **Description**, a **Category**, and **Tags**. Categories and tags make forms easier to find and filter later. Click **Add Question**, or use the quick-add buttons (**+ Short Answer**, **+ Long Answer**, **+ Multiple Choice**, **+ Upload**). For each question, enter the question text, pick a **Question Type**, and toggle **Required** if an answer is mandatory. Multiple choice questions get an **Options** list you can add to and reorder. Questions themselves can be reordered with the up/down controls. Use **Preview** to see the form as a respondent will, then click **Create Form** to save. You can return to edit the form at any time from the Form Manager. ### Question types | Type | Use for | | ------------------- | --------------------------------------------------- | | **Short Answer** | A single line of text — names, IDs, short responses | | **Long Answer** | Multi-line free text — essays, explanations | | **Multiple Choice** | A pick-one question with options you define | | **Upload** | File attachments — documents, photos, signed PDFs | ### Form settings The **Form Settings** panel next to the builder controls how the form behaves: | Setting | What it does | | ------------------------------ | -------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------------- | | **Public** | Anyone with the form's link can open and fill it — including visitors without an account | | **Active** | Inactive forms stop accepting responses without being deleted | | **Allow Multiple Submissions** | Lets the same person submit the form more than once | | **Schedule** | Optional **Open Date** and **Close Date** — the form only accepts responses inside this window | | **Submission Notifications** | Choose **No admin notifications**, **All admins**, or **Specific admins** (pick **Admins To Notify**). Selected admins receive an in-app, push, and email notification whenever a final submission is received | ## The Form Manager page The Form Manager lists all of your school's forms. Search by name, filter by **Category**, and use the actions on each form card: * **View Form** — open the form as a respondent sees it. * **View Submissions** — review responses (see [Review submissions](#review-submissions)). * **Edit** — reopen the form builder. * **Delete** — remove the form. Every form has a shareable fill-out link at `yourschool.deandesk.com/forms/` — the same page **View Form** opens. For forms marked **Public**, anyone with the link can respond, so you can embed it in emails or on your website. ## Assign forms to users Beyond admissions, you can push a form directly to specific people — for example, an annual media release to all current parents, or a certification form to your staff. Go to **Admin Dashboard → Form Assignment** (in the **Operations** section). Under **Select Form**, search and choose the form to assign. The page shows how many users are **Already Assigned** — they are excluded automatically so you never double-assign. Use the user picker to choose who should receive the form. Optionally set a **Due Date**, add **Notes** with instructions for the assignees, and toggle **Send reminder notifications**. Click **Assign Form**. Each user is notified and the form appears in their Assigned Forms list. ## How members complete assigned forms Users find their assigned forms at **Profile → Assigned Forms** (`/profile/assigned-forms`). Each assignment shows its due date and a status: | Status | Meaning | | --------------- | -------------------------------------------- | | **Not Started** | Assigned, but the user has not opened it yet | | **In Progress** | The user has started and saved a draft | | **Completed** | The form was submitted | | **Overdue** | The due date passed without a submission | Logged-in users can save a draft and return later — their in-progress answers are kept until they submit. ## Review submissions From the Form Manager, click **View Submissions** on a form to open its submissions page. At the top, summary cards show **Total Submissions**, **Completion Rate**, and **Active Responses**. Below, the submissions list supports searching and filtering by **Status** (**Submitted**, **Draft**, or **Incomplete**). * Click a submission to view every answer, including uploaded files. * Use **Export** to download all submissions for the form, or **Export This Submission** from a single row's menu to download just one. Admissions form submissions also appear inside each application in the Admissions Queue, and are included in the queue's Excel export. See [Admissions](/sis/admissions#export-applicants). ## Next steps Attach forms to your application process in the Onboarding Policy Manager. Customize the profile fields users complete on their accounts.