> ## Documentation Index
> Fetch the complete documentation index at: https://docs.deandesk.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Student Reports

> Generate attendance, grade, transcript, and enrollment reports for your students.

<Info>
  **School-level feature** — managed within your school portal at `yourschool.deandesk.com`.
</Info>

Student reports give you a complete picture of how your students are performing, attending, and progressing across your institution. All student reports are generated from your Admin Dashboard and can be exported in multiple formats.

## Navigate to reports

From your **Admin Dashboard**, select **Reports** in the left sidebar, then choose **Students** to access student-specific reports.

## Available student reports

### Student attendance

Track attendance patterns across your institution or within a specific course.

* View attendance by student, course, or date range
* Identify absent rates and flag students who fall below a threshold
* Drill into individual records to see which sessions a student missed
* Export attendance for a specific course or for your entire institution

<Tip>
  Set a minimum attendance threshold in your course settings. DeanDesk will automatically flag students who fall below it in the attendance report.
</Tip>

### Grades and academic standing

Review student performance across all courses in one place.

* View current grades and weighted averages per student
* Filter by course, term, or grade range
* Identify students at risk of failing based on their current standing
* Compare grade distributions across courses or instructors

### Transcript generation

Create official transcripts for individual students.

<Steps>
  <Step title="Open the Transcript report">
    Go to **Reports → Students → Transcript Generation**.
  </Step>

  <Step title="Select a student">
    Search by student name or ID to pull up their record.
  </Step>

  <Step title="Choose the date range">
    Select the academic term or custom date range to include on the transcript.
  </Step>

  <Step title="Generate and export">
    Click **Generate Transcript**. Download the result as a PDF.
  </Step>
</Steps>

<Note>
  Transcripts pull from your gradebook data. Make sure all grades are finalized before generating official transcripts for students or for external use.
</Note>

### Enrollment reports

Track enrollment counts and history across your courses and programs.

* View total enrollment per course and per term
* See historical enrollment trends over time
* Filter by course, instructor, term, or student status (active, withdrawn, completed)
* Export a full enrollment roster for a course or program

## Generate and export a report

The steps below apply to all student report types.

<Steps>
  <Step title="Select the report category">
    Go to **Admin Dashboard → Reports → Students** and click the report you want to generate (Attendance, Grades, Transcript, or Enrollment).
  </Step>

  <Step title="Apply filters">
    Use the filter panel to narrow results by course, instructor, student group, term, or other available criteria.
  </Step>

  <Step title="Set a date range">
    Enter a **Start Date** and **End Date** to define the reporting period.
  </Step>

  <Step title="Generate the report">
    Click **Generate Report**. DeanDesk processes the data and displays the results in the table below.
  </Step>

  <Step title="Export">
    Click **Export** and choose your format:

    | Format            | Best for                                    |
    | ----------------- | ------------------------------------------- |
    | **PDF**           | Sharing with parents, students, or auditors |
    | **Excel (.xlsx)** | Further analysis or custom formatting       |
    | **CSV**           | Importing into other systems                |
  </Step>
</Steps>

## Using reports for compliance and audits

Student reports can support external audits, accreditation reviews, and regulatory reporting.

* **Attendance records** serve as documentation for institutions required to track attendance by law or accreditation standards.
* **Transcripts** provide official academic records for students applying to other institutions.
* **Enrollment reports** verify headcount and program participation for government or grant reporting.

<Tip>
  Export and archive reports at the end of each term. Retaining historical exports gives you a consistent audit trail even if data is updated later.
</Tip>

## Sharing reports with parents or students

DeanDesk does not currently send reports directly from the Reports page. To share a report:

1. Export the report as a PDF.
2. Send the PDF to the parent or student via [Direct Message](/communication/emails) or email.

For transcripts specifically, students with access to their own student portal can request a transcript download from their profile page.