> ## Documentation Index
> Fetch the complete documentation index at: https://docs.deandesk.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Zoom & Google Calendar

> Connect your personal Zoom and Google Calendar accounts for course meetings and booking conflict detection.

<Info>
  **School-level feature** — managed within your school portal at `yourschool.deandesk.com`. Personal integrations are available to **admin** and **teacher** accounts.
</Info>

Admins and teachers can connect two personal integrations to their own account:

| Integration         | What it's for                                                                                                                                             |
| ------------------- | --------------------------------------------------------------------------------------------------------------------------------------------------------- |
| **Zoom**            | Schedule and host course meetings — create a Zoom meeting for a course and students get a join link.                                                      |
| **Google Calendar** | Conflict detection for [Scheduling & Bookings](/setup/scheduling) — times when you're busy in Google Calendar are blocked from your booking availability. |

Both connections are tied to your individual account, not the school.

## Open the Integrations page

<Steps>
  <Step title="Open your profile">
    From your dashboard, open the account menu and click **My Profile**.
  </Step>

  <Step title="Go to Integrations">
    In the profile sidebar, under **Integrations**, click **Integrations** ("Connect Zoom and more"). This page lives at `/profile/integrations`.
  </Step>
</Steps>

## Zoom

### Connect Zoom

<Steps>
  <Step title="Click Connect Zoom">
    On the **Zoom Integration** card, click **Connect Zoom**. A new tab opens with Zoom's sign-in and authorization flow.
  </Step>

  <Step title="Authorize DeanDesk">
    Sign in to Zoom and approve the connection.
  </Step>

  <Step title="Verify the status">
    Back on the Integrations page, click **Refresh**. The card shows **Status: Connected** along with your Zoom account ID and connection time.
  </Step>
</Steps>

### Create a course meeting

Once connected, you can create Zoom meetings from a course's edit page:

<Steps>
  <Step title="Open the course editor">
    Edit the course and scroll to the **Zoom Integration** section. It shows your **Zoom Status** (with its own **Connect Zoom** button if you haven't connected yet).
  </Step>

  <Step title="Fill in the meeting details">
    Enter a **Meeting Topic** (defaults to the course title), a **Start Time**, and a **Duration (minutes)**.
  </Step>

  <Step title="Create the meeting">
    Click **Create Zoom Meeting** (or **Update Zoom Meeting** if one already exists). The join URL is shown, and it's automatically applied as the **Meeting Link** on the course's online schedule entries.
  </Step>
</Steps>

<Note>
  The Zoom section is only enabled when editing an existing course — save the course first, then create the meeting.
</Note>

Enrolled students see a **Join Live Class** / **Join Zoom** button on the course page. Teachers and admins get the host start link, so the same button starts the meeting for them.

### Disconnect Zoom

On the **Zoom Integration** card, click **Disconnect Zoom**. Existing meeting links stop being managed from DeanDesk, but this doesn't delete meetings from your Zoom account.

## Google Calendar

### Connect Google Calendar

<Steps>
  <Step title="Click Connect Google Calendar">
    On the **Google Calendar Integration** card, click **Connect Google Calendar** and approve access in Google's sign-in flow.
  </Step>

  <Step title="Verify the status">
    Back on the page, the card shows **Status: Connected** with the Google account email and connection time.
  </Step>
</Steps>

### Choose which calendars to check

After connecting, a **Calendars to Check for Availability** section lists every calendar in your Google account (your primary calendar is marked with a **Primary** chip).

<Steps>
  <Step title="Select calendars">
    Check each calendar that should count toward your availability — for example your work calendar but not a shared holidays calendar.
  </Step>

  <Step title="Save">
    Click **Save Calendar Selection**.
  </Step>
</Steps>

When someone books a session with you through [Scheduling & Bookings](/setup/scheduling), events marked as **busy** in your selected calendars block those times from being offered.

### Enable Calendar Sync

The **Enable Calendar Sync** switch controls whether conflict checking is active. When enabled, your availability automatically excludes times when you're busy in Google Calendar. Turn it off to temporarily ignore your Google Calendar without disconnecting.

### Disconnect Google Calendar

Click **Disconnect** on the **Google Calendar Integration** card. Your booking availability goes back to being based only on the availability schedule you set in DeanDesk.