> ## Documentation Index
> Fetch the complete documentation index at: https://docs.deandesk.com/llms.txt
> Use this file to discover all available pages before exploring further.

# Projects

> Institution-level workspaces with a shared schedule, discussion feed, and Google Drive folder.

<Info>
  This guide covers an **institution-level** feature at `deandesk.com`. See [Institutions & Schools](/getting-started/institutions-and-schools) for how these levels relate.
</Info>

**Projects** are collaborative workspaces for your institution staff — use one for a cohort, a class initiative, a committee, or a research group. Each project combines:

* A **schedule** of events, including recurring events
* A **feed** for updates, polls, and shared task lists
* A linked **Google Drive folder** for the project's files

Projects can span the whole institution or be tied to a specific school. Open them from **Projects** in the institution dashboard sidebar — your projects also appear individually in the sidebar for quick access.

## Create a project

<Steps>
  <Step title="Open Projects">
    From the institution dashboard, go to **Projects** and click **New Project**.
  </Step>

  <Step title="Fill in the basics">
    Enter a **Project Title** and **Description** (both required). Optionally pick a **School** — leave it as **None (Institution-only)** for a project that isn't tied to any school — and a **Project Owner** from your admin identities.
  </Step>

  <Step title="Add members">
    Under **Project Members**, check the Identities who should participate. Members receive access to the project's Google Drive folder, shared via their identity email, when the folder is created.
  </Step>

  <Step title="Set the timeline and status">
    Pick an optional **Start Date** and **End Date**, and use the **Active Status** switch to make the project immediately visible to members.
  </Step>

  <Step title="Create">
    Click **Create Project**.
  </Step>
</Steps>

<Note>
  If your institution has connected [Google Drive](/institution/integrations), creating a project automatically creates a Drive folder named after the project inside your institution's root folder and shares it with the project members' identity emails.
</Note>

## Browse and filter projects

The Projects page shows every project as a card with its title, owner, timeline, and status badges (**Draft** for inactive projects, days-left warnings for projects ending soon, a school badge, and a **Drive** badge when a folder is linked).

* Use the **Filter projects...** box to search by title.
* Use the school dropdown to show **All Schools**, **Institution Only** projects, or projects for one school.
* Use the **All** / **Active** / **Archived** tabs to filter by status.

Click a card to open the project.

## The project page

Each project page shows a header with the project's title, description, tags, and an **Active Project** or **Archived** badge, plus three tabs: **Schedule**, **Feed**, and **Drive**. A sidebar shows **Project Details** (owner, term, timeline, school, and enrollment code if set), **Members**, and **Resources** (a quick link to the Google Drive folder).

### Schedule

The **Schedule** tab lists the project's events in date order, with time, location, and status badges (**Tentative**, **Cancelled**).

To add an event, click **Add Event**:

<Steps>
  <Step title="Enter the details">
    Give the event a title, set the **Date & Time** (or flip the **All day** switch), and optionally add a **Location** (room, building, or meeting link) and a description.
  </Step>

  <Step title="Set recurrence (optional)">
    Pick a repeat option — **Does not repeat**, **Daily**, **Weekly on \[day]**, **Monthly on the \[date]**, or **Custom...**. Custom recurrence lets you repeat every N days/weeks/months/years, choose weekdays, and end **Never**, **On specific date**, or **After number of occurrences**. For simple repeats, set an **Ends on** date or leave it empty to repeat indefinitely.
  </Step>

  <Step title="Save">
    Click **Create Event**.
  </Step>
</Steps>

### Feed

The **Feed** tab (**Updates & Discussion**) is the project's message board. Click **New Post** and choose a post type:

| Post type | What it does                                                                                                                                |
| --------- | ------------------------------------------------------------------------------------------------------------------------------------------- |
| **Post**  | A text update. You can **Attach Files** — attachments are stored in the project's Google Drive folder.                                      |
| **Poll**  | A question with 2–6 options. Optionally **Allow multiple selections**. The author can close the poll.                                       |
| **Task**  | A shared checklist with one or more items and an optional **Due Date**. Any member can check items off; the author can add or remove items. |

Members can react to posts with emoji and reply in threads. Pinned posts appear highlighted at the top of their card.

### Drive

The **Drive** tab shows the files in the project's linked Google Drive folder, with owner, size, and modified date. From here you can:

* **Choose Folder** — link the project to a different existing Drive folder.
* **Open in Drive** — jump to the folder in Google Drive to upload or organize files.

Files uploaded to the folder in Google Drive appear here automatically. This tab requires the institution's [Google Drive integration](/institution/integrations) to be connected.

## Manage members

In the **Members** sidebar card, click **Manage** to open the **Manage project members** dialog. Check or uncheck Identities and click **Save members**. Members get access to the project's Google Drive folder using their identity email.

<Note>
  Project members are institution **Identities**, not school Users. To collaborate with someone on a project, they need an identity at your institution — see [Identities](/institution/identities).
</Note>